1. Introduction

We are committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, disclose and safeguard your personal data when you visit our website or use our exhibition, fair organisation and event catering services.

We process personal data in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

2. Information We Collect

We may collect and process the following types of personal data:

  • Name and job title
  • Company name
  • Contact details (email address, telephone number, postal address)
  • Event details and service requirements
  • Billing and payment information
  • Dietary requirements (for catering services)
  • Website usage data (via cookies and analytics tools)

3. How We Use Your Information

We use your personal data to:

  • Respond to enquiries and provide quotations
  • Deliver exhibition and fair organisation services
  • Provide event catering services
  • Manage bookings and contracts
  • Process payments and invoices
  • Communicate important updates regarding events
  • Improve our website and services
  • Comply with legal and regulatory obligations

4. Legal Basis for Processing

We process your personal data on the following lawful grounds:

  • Performance of a contract
  • Legitimate business interests
  • Legal obligations
  • Your consent (where required)

5. Sharing Your Information

We may share your data with:

  • Event venues
  • Suppliers and subcontractors
  • Catering staff and logistics providers
  • Payment processors
  • IT and website service providers

All third parties are required to handle your data securely and in accordance with data protection laws.

6. Data Retention

We retain personal data only for as long as necessary to fulfil the purposes for which it was collected, including legal, accounting and reporting requirements.

7. Data Security

We implement appropriate technical and organisational measures to protect your personal data against unauthorised access, loss or misuse.

8. Your Rights

Under UK data protection law, you have the right to:

  • Access your personal data
  • Request correction of inaccurate data
  • Request erasure of your data
  • Object to processing
  • Request restriction of processing
  • Request data portability
  • Withdraw consent at any time

To exercise these rights, please contact us using the details below.

9. Cookies

Our website may use cookies to enhance user experience and analyse website traffic. You may control cookie preferences through your browser settings.

10. Contact Us

If you have any questions about this Privacy Policy or how we handle your personal data, please contact:

Email: info@spectfairs.co.uk